Monthly Minutes_Sept

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September Monthly Minutes

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Prior Meeting Minutes Approval

Vote: Motioned by Jill, seconded by Cassy, passed unanimously at 6:39 PM with no changes.

 

 

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Principal’s Report by Jill Phelan at 6:39 PM

Teachers were asking how they can be involved, so Ms Phelan has sent out our PTO
meeting schedule to them so they can attend when they can.
● One of the best opening days on the first day of Kindergarten! Everything going
smoothly, everyone on the right bus.
● 4th Graders: Band Instrument Rental Night is Sept 13, 6:30-7:30.
● They did a 9/11 ceremony today with the fire department. Not all classes came out but
the ones who were out there were very respectful.
● Sept 30 is a half day, dismissal at 12:15.
● Introduction by Chris Manfredi, who is acting Vice Principal for the first 2 months. He’s
been the VP at Munger for the last 4 years.


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Teacher’s Report by Mrs. Lavoie at 6:43 PM

● There will be no free tag sale this year.
● There will be a school wide multi-cultural event in March, info to be sent out later.

 

 

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 Treasurer’s Report by Jill at 6:44 PM
● YTD Financial Report - see handouts.
○ We invested in accounting software so our printouts will look a little different this year, but this will be much easier for our Treasurer.
○ There is now a line item for PBIS.
○ Library has their own cash account, which is separate from our PTO funds.
○ PBIS and Library funds have to show on our balance sheets for the IRS, even though we consider it separate from our other money.
○ Emergency cash will be saved for any family at the school who has extenuating circumstances, the PTO can vote to spend that money if there is a need.
● 2019/2020 Proposed Budget
○ Funds are estimated based on last year.
○ We added a Mohegan Sun bus trip fundraiser.
○ We have increased some expense budgets.
○ Someone asked what our fundraising is put towards, what the goal of it is: Most of our expense goal are the assemblies/programs during class time, the family events we host, and the class field trips at the end of the year. Leftover funds at the end of the year is typically voted to be donated for the school gift.
○ Our school gift last year was much larger than what we usually have, due to having money carried over from the previous year, and because our Bags & Bling Bingo event brought in more than expected. This year we will have more
expenses for our bingo fundraiser so we are not expecting as much income.
○ Vote to approve budget: Motioned by Becca, seconded by Mel, no opposed. Passed at 6:58PM.
● Federal & State Filings
○ 4 years of tax filings did get sent in, we cannot do the Mass filings until the Federal filings get approved, which could take a few months.
● School Gift
○ Two years ago the school had asked for curtains to cover the high up windows in the cafeteria.
○ They are looking at painting the windows instead, they are not looking at purchasing curtains any more due to the high cost. For the curtains they were going to get the price ended up being a lot more than anticipated due to all materials having to meet certain fire standards and are very high up.
○ The school is open to suggestions and new ideas.
○ The PTO, in cooperation with the Principal’s suggestions, usually selects and votes on what the school gift will be early in the year.
● Bylaws
○ We will go over the proposed changes today, email an updated version to everyone who is already on our emailing list or who gave us their email address today.
○ Any feedback can be sent to the PTO by email.
○ We will vote to approve the new version at next month’s meeting.
○ Changes:
■ We had to make changes due to some requirements from the IRS, and it was time to update it anyways.
■ Change to 1 year terms instead of voted in for perpetuity.
■ Under meetings it used to be notifications would be sent home with children, we will change it to be general so notice could be given digitally or in the school newsletter.
■ Change to remove reference to sub-committee chairs, as we don’t have standing sub-committee chairs.
■ Change the voting to state that other things that come up between meetings will be voted on by the executive board.
■ We removed repetitive items.
■ Added info about having a carryover amount at the end of the year.
■ We have to have a signature page to be signed by officers once approved.
■ Suggestion: We should set a limit on what the executive board can vote on without bringing it to the general membership for a vote. Maybe $500.
Requests
○ People making expenses for our events that has an approved budget just need to submit their receipts to the Treasurer.

 

 

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 Subcommittee Reports at 7:08 PM
Playground Subcommittee - Rebecca
○ Southwick used the same builder we are using, their project was delayed so thus
so is ours. It should be installed in/by November.
○ She wants to do a last call for purchasing bricks. Ms Phelan says the brick flier
has been approved to send to current students at our school.
○ She would like to have a big grand opening event/BBQ.